Contractor Information

//Contractor Information

Contractor Information

The Village of Newburgh Heights requires that all contractors working in the Village to be registered. All contractors must be bonded and insured. Registration are valid from January 1 through December 31 and must be renewed each year. Required permits must be obtained before work can begin and all permits require a final inspection.

Payment for contractor registration must be made via check or money order payable to the Village of Newburgh Heights.

We anticipate online payments to resume in the second quarter of 2024 and appreciate your patience.

All Contractors Must Register & Hire Registered Contractors

ANY contractor offering services in the Village of Newburgh Heights is required to register on an annual basis, but finding a contractor that is right for your project can be a challenge. Although the Housing & Building Department is prohibited from recommending any particular contractor, we can assist you on getting on the right path and strongly encourages that references be obtained prior to entering into a contract.


Tips on selecting the right contractor for your job

ALWAYS get a minimum of three estimates for the work in writing. Expect estimates to be close to each other if they are bidding on the same scope of work, with similar materials and quality of work. Choose established businesses. Look for contractors that belong to trade associations such as the “National Association of the Remodeling Industry” (NARI) or the “National Association of Home Builders” (NAHB).

ALWAYS ask for and check references. Ask the references about the work performed, the quality of the work, and the professionalism of the workers. Also check with the Better Business Bureau for a report on contractors you are considering by clicking here.

ALWAYS confirm the contractor is currently registered with the Village. There are no legitimate reasons for a contractor not to be registered. It is the law.

ALWAYS ask who will be performing the work. Some firms hire subcontractors to complete the work. Ask for and check subcontractor references and registrations.

ALWAYS ask for a written contract that lists the full scope of work, materials to be used, payment terms (if applicable), warranty terms, and who will handle disputes. Be sure to obtain contact information from the contractor(s) including a business address (NOT P.O. Box)

ALWAYS obtain copies of permits and inspection records for your project. Keep them in your house records. NEVER hire a contractor who asks you to obtain a permit for the work they are performing.

If an advance payment is required to start the job, only pay when the materials are on site. Final payment should only be made at the completion of the job, after the Village has made the final inspection and issued a “certificate of completion” if required (some work does not require permits – call the Housing & Building Department to confirm).

Contractors and maintenance staff are required to have an EPA Lead Safe Certification anytime more than six square feet of lead paint, and/or when ANY number of windows are replaced in pre-1978 homes, schools, day care centers and other places where children spend time. Click here for a link to the EPA list of certified contractors.

2020 Contractor Registrations expired on December 31, 2020. Contractors planning to work in Newburgh Heights in 2021 must re-register before any work is started and permits can be issued.

Applications are available on the Newburgh Heights website and may be submitted via email and fees my check or money order. If you have any questions or need to request the application be mailed contact the Housing & Building Department.